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Ensuring Optimal Retention When Handling a Diverse Workforce

Ensuring Optimal Retention When Handling a Diverse Workforce

by | Jun 20, 2019 | Business, Diversity, Management

A diverse workforce produces better services, higher quality product, and higher profit margins. You, as the leader of your organization, need to manage your diverse workforce to achieve your organizational goals efficiently. To begin with, you’ll need to come up with certain guidelines for your employees to work as a team and train them to coordinate well with each other. However, it’s an ongoing process. If you don’t handle your diverse workforce well and ensure those guidelines are followed, your employee turnover is likely to be higher.

Overall, people stay in organizations that invest in them and provide a safe, inclusive working environment – that means allowing people to show up as their whole selves and not have to hide aspects of their experience or identities in the office. Inclusiveness is easy and happens naturally when you work with a group of similar people, but it becomes more difficult when people come from different backgrounds, gender identities and diverse abilities. Only when the variety of experiences come together to form one team over the long-term do you really get to reap the benefits and improved performance that a diverse team can achieve for your organization. But what management strategies can you use to improve retention of a diverse team?

1. Take Feedback from Time to Time
Feedback works both ways. By creating an environment of trust and openness, your employees can address their concerns with you directly, which gives you the chance to make necessary changes in your organization before they become a liability. Some cultures that are more hierarchical discourage direct employee to supervisor feedback, so you may have to take initiative in sourcing feedback from your staff. Ask your team how they are performing and you’ll find which areas to work on. Encourage your team to give both constructive and positive feedback. Constant bi-directional feedback can help you improve delegation and the overall work environment.

2. Data-Driven Approach
Most organizations take retention actions based on emotional decisions, which is the reason these actions sometimes don’t deliver the desired results. A data-driven approach to optimizing the retention of a diverse workforce is necessary. Collection of data should include periodic surveys, issues faced by a diverse workforce, and their overall progress. Use the collected data for making decisions, alterations, and retention actions to achieve desired results for diversity retention and recruiting in the workplace.

3. Stay Interviews
Stay interviews are the number one tool for employee retention. They are easy to carry out and effective in reinforcing the reasons your retention target should stay. To carry out stay interviews as a part of your strategy requires scheduling a one-hour interview at least twice a year with staff.

The meetings allow the manager and their employees to talk about their progress, expectations, and the reasons why the employee adds value to the organization. Having stay interviews also allows you to understand why your employees work for you and what your organization can do better to keep them over the long-term – when done widely across a workplace, you can spot patterns in the feedback you receive. They are a proven type of employer investment in your employees as taking the time out of your schedule to hear about their experience and improves employee satisfaction.

4. Performance Measurement and Rewards for Retaining Employees
It’s a well-established rule that you can execute what you measure and further, that you can improve efficiency by rewarding employees. To make your executives and managers prioritize retaining key employees, set rewards for retention. Retention of employees can be added as a KPI for their promotion and bonus metrics.
The measure and reward technique worked quite well for high profile firms, like Intel. By running a company-wide bonus program for diversity retention, Intel managed to bring their diversity turnover below the industry average.

The Bottom Line is…
Having a diverse workforce is not effective for an organization if diversity retention falls short. The steps above create a foundation for strong communication, trust and investment in your employees, which should get you well on your way to improving retention of diverse employees.

Did you know that each hire costs on average $4,000*? That’s only one reason why hiring and retaining good people is so important. If you’re interested in addressing your hiring and retention of diverse employees, we can help. Borrow expert, customizable solutions to apply to your workplace with Veza Global’s Diversity Assessment.

*Source: Society of Human Resources

Diversity by Design: Co-Creating Inclusive Workplaces for Immigrants and Newcomers (Recap)

Diversity by Design: Co-Creating Inclusive Workplaces for Immigrants and Newcomers (Recap)

by | Feb 15, 2019 | Business, Diversity, Management

Diversity by Design: Co-Creating Inclusive Workplaces for Immigrants and Newcomers Recap

On January 28th, veza community hosted our second annual Diversity by Design workshop at Women in Tech Regatta. This year we were joined by Hanif Ladha from the Immigrant Employer’s Council of BC, Humaira Ahmed of Locelle Digital and Gwen Pawlikowski of Highlight Communication, who all provided incredible insights on the immigrant journey. The following blog will share some of the key highlights and takeaways from the panel and breakout groups.

Organizations can be designed to encourage diversity (and they should be!) A suite of studies have overwhelmingly proven that companies with more women in leadership and higher rates of ethnic diversity are more profitable, have higher retention rates of staff and are better at solving problems because of a diversity of thought around the table. For instance, according to Statistics Canada’s Workplace Employee Survey, for every 1% increase in gender diversity and ethnocultural diversity, there was, respectively, an average increase of 3.5% and 2.4% in revenue and 0.7% and 0.5% in workplace productivity.

We know that diversity is important secret sauce that makes organizations work better, but what is the secret to fostering more diversity? And further, what can we do to make sure that diversity is accompanied by belonging, especially for newcomers?

Onboarding

Onboarding is an important juncture for all employees that sets them up for success in their new roles. Poorly executed onboarding can create unnecessary stress, frustration and often, an end to employment. Newcomers need additional support to fit in and have an easy transition into a Canadian workplace.

Recommendations included:

  • setting up their workspace with the tools they need and an onboarding guide ahead of time, perhaps even an acronym dictionary if the organization leans heavily on jargon;
  • setting clear expectations and pathways to success;
  • having all staff participate in a welcome lunch or party;
  • creating a buddy system that links the new hire with someone of a similar background who can help show them the ropes;
  • Encouraging patience in current staff ahead of time by highlighting some different ways that people of their culture show up in the workplace.

Belonging leads to retention

As panelist Hanif Ladha shared, “Trust starts with meaningful conversations.” In the workplace, that means conversations that create a human connection between current staff and new hires of different backgrounds to build trust and a sense of belonging. Staff take a queue from senior managers on this and that is why it is important to create an office culture that encourages people to be people. Workshop participants expressed a feeling of belonging coming from colleagues showing a genuine interest in their families, stories, and culture (and not assuming men don’t want to have those conversations!) and from having their office celebrate holidays and birthdays.

Belonging requires promoting a culture of celebrating diversity in the workplace. For example, participants fondly recalled Diwali parties with samosas and a Moon festival potluck that allowed them to take part in their colleagues’ cultures.

The key piece is buy-in from leadership. Having committees and resource groups for different backgrounds or LGBTQ employees and even for cultural celebrations is appreciated by staff, but do require discretionary funds. Participants also highlighted volunteer projects in their communities as a huge boost for staff morale and a way of infusing meaning into a newcomer’s transition into a team.

One participant stood up and shared that on the whole, newcomers don’t want to be treated as newcomers. They want to be treated as people. All people have a history and a culture. All people have skills and interesting perspectives. All people have something to offer. All people should be accommodated.

The ultimate goal is for every employee to feel like they belong and they are identified as a team member rather than being labeled as an immigrant or newcomer.

Opportunities for growth

Staff from all backgrounds want to work in organizations that take a personal interest in their wellbeing and their professional advancement. That includes opportunities for mentorship, professional development and space to move up, but also, one-on-one time with leadership. Many appreciate systems of recognition or peer spotlighting.

A strong workplace culture should ultimately allow all people to be heard without judgement, because adding different cultures adds different perspectives. That’s why we need to make the space and take the extra care where it is needed. It’s the right thing and the smart thing to do.

If you want to do a quick strategy session on your HR programs and policy to promote greater diversity and inclusion in your organization, please contact us at hello [at] vezacommunity [dot] com.

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